BCRP BY-LAWS
ARTICLE I
OFFICERS AND DUTIES
Sec. 1. The officers of the Boone County Central Committee (“Central Committee”) shall serve at the pleasure of the Central Committee and shall discharge the duties described below:
a. The chair shall preside at the meetings of the Central Committee and serve as its spokesperson. The chair shall provide the leadership and direction necessary for the fulfillment of the purpose of the Central Committee, subject to the provisions of the bylaws and the concurrence of the Central Committee in matters of policy. The chair, after consultation with the vice-chair, may establish special committees and appoint all committee members.
b. The vice-chair shall assist the chair in the fulfillment of that officer’s duties and assume those duties in the absence of the chair.
c. The secretary shall keep minutes of all meetings of the Central Committee and the executive committee and all other records. The secretary shall perform such other duties as may pertain to the office, and as specified in these bylaws.
d. The treasurer shall maintain all financial records for the Central Committee and prepare and file records required by federal and state laws. The treasurer shall expend no money unless the expenditure has been approved by the chair or the vice-chair in the absence of the chair.
Sec. 2. The officers, whose terms shall be for a period of two (2) years, shall be elected by the Central Committee at a Central Committee meeting immediately following each general election, but no later than the following April 1st. The officers shall serve at the pleasure of the County Central Committee. In the event of a vacancy in the office of chair, the vice-chair shall call a meeting of the Central Committee for the purpose of filling such vacancy. If the office of chair and vice-chair are both vacant, the secretary, or in the secretary’s absence, the treasurer, shall call a special meeting of the Central Committee for the purpose of filling any vacancies. In the event that all offices are vacant or in the event of a vacancy in any one office for a period of more than 30 days, a meeting for the purpose of filling vacancies may be called by the chair of the District Executive Committee.
Sec.3. The members of the Central Committee shall be notified at least five days in advance of any meeting at which it is proposed to fill a vacancy in the position of chair, vice-chair, secretary or treasurer.
ARTICLE II
COMMITTEES
Sec. 1. The standing committees of the Central Committee may be empowered by the Central Committee, and in appropriate circumstances by the chair, after consultation with the vice-chair, to make determinations, make recommendations, and implement action consistent with the purposes and the policies of the Central Committee.
The standing committees will be determined by the Executive Committee as needed to fulfill the purpose of the Central Committee. Below is a list of committees that may be established and the purpose of those committees.
a. The finance committee, which shall plan and implement fundraising activities;
b. The organization committee, which shall be responsible for developing the precinct organization, identifying voters, and developing and implementing plans to increase the Republican vote in Boone County;
c. The budget committee, which shall be responsible for recommending budgets on an annual calendar year basis for the expenditures of the Central Committee and shall consider budgeting of such additional items of expenditures as from time to time are proposed for the Central Committee. Expenditures of each line item of the budget shall be limited by the budget unless the Central Committee later specifically increases the amount authorized. This limitation shall not, however, apply to the cost of fundraising functions;
d. The candidates and campaign assistance committee, which shall recruit candidates and assist them in their campaigns;
e. The special projects committee, which shall sponsor activities or assist other groups within the Republican Party in sponsoring activities that will improve the image and/or financial condition of the Republican Party;
f. The communications committee, which shall publicize activities of the Republican party.
Sec. 2. The Central Committee or the chair may establish special committees for a specified time, after consultation with the vice-chair, to perform specified tasks.
Sec. 3. The chair may remove committee chairs and members, after consultation with the vice-chair, or by a majority vote of the Central Committee.
Sec. 4. The chair and vice-chair shall be ex officio members of all standing committees.
ARTICLE III
EXECUTIVE COMMITTEE
The members of the executive committee shall include the chair, vice-chair, secretary, treasurer and finance chair.
Sec. 1. Executive Committee Meetings. Executive Committee meetings will be called by the chair, or in the absence of the chair, by the vice-chair. The chair or the vice-chair may invite additional central committee members or guests to an executive meeting for assistance or consultation.
Discussions at executive committee meetings will remain confidential.
The bank statements and financial documentation will be reviewed at each executive committee meeting.
Sec. 2. Primary Elections. An executive committee member will remain neutral if more than one Republican is running for an open partisan national, state, or county political office. The only exception would be if more than one Republican is running for an equal number of seats. For example, two Republicans running for two open County Supervisor seats would be an exception. After the primary election, each member of the executive committee will support and may campaign for the candidate nominated by the Republican Party.
Examples of non-neutrality include:
Publicly supporting one Republican primary candidate over another in central committee meetings, parades, and other official events.
Endorsement of one Republican primary candidate over another Republican in any type of media literature including yard signs. (Yard signs may be posted for both primary candidates, but not for just one primary candidate.
Use of executive committee title to endorse one primary candidate over another.
Executive committee members may attend Republican primary events for primary candidates on a personal basis.
Primary candidates may be invited to the central committee meetings as long as all primary candidates have been invited.
Sec. 3. Running for a Partisan Office. A member of the Executive Committee running for an elected partisan office will resign his or her position on the Executive Committee. The individual will remain as a member of the Central Committee unless he or she decides to resign from the Central Committee. The vacancy will be filled according to Article I Sec. 3. of the by-laws.
Sec. 4. Minimum Performance. A member of the Executive Committee is required to attend executive committee meetings called by the chair or vice-chair. In the event a member of the executive committee is unable to attend a duly called Executive Committee meeting, the member shall notify the chair, vice-chair, or secretary.
A member of the Executive Committee may be removed by a majority vote of the Central Committee if the member fails to properly carry out Sec. 1., 2., or 3. above. Notice of the removal motion must be given in writing to the executive committee member and the Central Committee at least 14 days before the meeting at which the removal action will be considered. Notification will be sent to the executive committee member subject to the action by registered mail. The executive committee member shall be given an opportunity to be heard when the removal question is before the Central Committee.
ARTICLE IV
ADVISORY COMMITTEE
The members of the advisory committee shall include the officers, the chairs of the standing committees and the chief officers of county Republican auxiliary organizations.
The advisory committee shall assist the chair and vice-chair in coordinating Republican activities in the county.
ARTICLE V
MEETINGS
Sec. 1. Regular meetings of the Central Committee shall be held at least quarterly and be called by the chair or vice-chair, or by 30% of the duly elected and serving members of the Central Committee.
Sec. 2. Special meetings shall be convened on the written call of the chair or vice-chair, or 30% of the duly elected and serving members of the Central Committee.
Sec. 3. Notice of each meeting shall be communicated to each Central Committee member prior to the meeting date.
Sec. 4. A quorum for the conduct of business shall consist of 10% of the members of the Central Committee.
Sec. 5. In the event a member of the Central Committee is unable to attend a duly called Central Committee meeting, the member shall notify the chair, vice-chair, or secretary.
Sec. 6. Robert’s Rules of Order Newly Revised shall prevail at all meetings of the Central Committee except as shall be altered by the Republican Party Constitution, or by the Constitution or bylaws of this Committee.
Sec. 7. Each central committee meeting will consist of an open section for public comment and elected official updates. The open meeting will also include time for introduction of candidates running for an office and time for those candidates to speak. Candidates that wish to speak at a central committee meeting must make a request to the county chair or county vice-chair prior to the meeting. A time limit of 2 minutes will be available to each candidate running for office.
Sec. 8. Each central committee meeting will consist of a closed meeting section for central committee business. The closed section of the meeting is for central committee members only. The chair and/or vice-chair may request additional individual(s) attend the closed meeting in order to assist with Central Committee business.
ARTICLE VI
PROPERTY, RECORDS AND PERSONAL RESPONSIBILITY
Sec. 1. All records and property purchased or acquired by the Central Committee or any of its employees in connection with the conduct of the affairs of the Central Committee shall be the property of the Central Committee.
Sec. 2. Contracts – Checks – Loans – Deposits
a. Contracts — The Central Committee may authorize the chair or treasurer to enter into any contract or execute and deliver any instrument in the name of and on behalf of Central
b. Loans — No loans shall be contracted on behalf of the Central Committee and no evidence of indebtedness shall be issued in its name unless authorized by a resolution of the Central
c. Checks, drafts, etc. — All checks, drafts or other orders for the payment of money, notes or other evidence of indebtedness issued in the name of the Central Committee shall be signed by the treasurer of the Central Committee or treasurer’s designee and in such manner as may be determined by resolution of the Central The chair shall approve all expenditures.
d. Deposits — All funds under control of the Central Committee shall be deposited to the credit of the Central Committee in such banks, trust companies, savings and loan institutions, or other as the Central Committee may select. All funds of the Central Committee shall be segregated from any personal funds of the officers, members or associates of the Central Committee.
Sec. 3. No officer or member of the Central Committee shall be liable personally for any obligations of the Central Committee, except that each individual is personally responsible for the prompt transmittal of funds the member has collected, on behalf of the Central Committee, to the treasurer, and for the accurate accounting as to funds and property in the member’s custody.
ARTICLE VII
MINIMUM PERFORMANCE
Sec. 1. Minimum performance by Central Committee members includes attending at least half of the meetings held by the Central Committee; organization of precinct caucuses, cooperation with Central Committee fundraising activities in the member’s precinct; cooperation with organizational activities in the member’s precinct, such as county registration or canvass activities; organization of election day activities in the member’s precinct; respectful cooperation with other active Central Committee members and of the general public; and active support of the candidates nominated by the Republican Party.
Sec. 2. A member of the Central Committee may be removed by a majority vote of the Central Committee if the member fails to properly carry out the duties listed above and/or is publicly disrespectful to other active Central Committee members of member of the general public. Notice of the removal motion must be given in writing to the central committee member and the Central Committee at least 14 days before the meeting at which the removal action will be considered. Notification will be sent to the central committee member subject to the active by registered mail. The central committee member will be given an opportunity to be heard when the removal question is before the Central Committee.
ARTICLE VIII
AMENDMENTS TO BYLAWS
These bylaws may be amended by a majority vote of members of the Central Committee present at any meeting of the Central Committee. Written notice and a full copy of the proposed amendment shall be forwarded to the members of the Central Committee at least five days before the meeting at which the amendment is to be presented for consideration and vote.
ARTICLE IX
ADOPTION OF BYLAWS
These bylaws were adopted at a meeting of the Boone County Central Committee on December 27, 2021, at Boone, Iowa, and was filed with the county commissioner of elections on the ___________day of ________________, 20_____ and the state commissioner of elections on the ________day of ____________, 20__.
